Enter a worth that defines a location definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).
Base Area Type
Select the base location type for a record. The system will use the accumulation of GLOA and GLA changes to the base location type.
GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location modification 1-5)
Enter user-defined codes from UDC table 15/AR that specify changes to the base area type for gross leaseable occupied location (GLOA).
GLA Adj 1 through GLA Adj 5 (gross leasable location adjustment 1-5)
Enter user-defined codes from UDC table 15/AR that defines adjustments to the base location type for gross leaseable area (GLA).
Program ID
The system displays one of the following values:
P15142: Specifies that the system included the record to the F15142 table from the P15142 program.
CONVERSION: Specifies that the system included the record to the F15142 table during a conversion.
Updating Gross Lease Occupancy Information
This section provides a summary of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:
- Run the Gross Lease Occupancy Refresh program.
- Set processing options for Gross Lease Occupancy Refresh (R15141).
Understanding the Gross Lease Occupancy Refresh Program (R15141)
Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease inhabited area (GLOA) and gross leasable location (GLA) for all units in a structure or residential or commercial property for a specified period. You can supply the information from the R15141 report to brokers who are seeking residential or commercial properties to rent and to landlords who can offer the details to potential tenants.
When you run the R15141 program, the system:
- Uses the dates entered in the processing options to figure out the period of time, based on the lease dates, for which the estimations apply.
- Retrieves the GLOA worth from the Lease Master Detail table (F15017).
- Retrieves the GLA value from the Area Master table (F1514).
- Retrieves GLOA and GLA modification values from the Area Master table (F1514).
Processing options allow you to specify how the system performs the computations, in addition to whether the estimations ought to be carried out for all lease statuses and lease types. You can also run the program for specific building (organization system) classification codes to figure out occupancy for a group of structures (for example, the occupancy on A-rated residential or commercial properties).
You can run and keep numerous variations of the R15141 program. For example, you can run the program utilizing area worths from the very first of the month and then run the program again using location worths from the end of the month. You can also run the R15141 program to get GLA and GLOA outcomes for a specified area definition to ensure a more accurate denominator calculation for share aspect denominator and renter exemption guideline calculations.
When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification area types specified in Area Definitions table (F15142) will be used to adjust the values for GLOA and GLA that are occupied in the F15141 table.
Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).
Running the Gross Lease Occupancy Refresh Program
Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.
Setting Processing Options for Gross Lease Occupancy Refresh (R15141)
Processing alternatives allow you to specify the default processing for programs and reports.
Options
1. Start Date For Generation and 2. End Date For Generation
Specify the start date or the ending date that the system uses to determine gross leasable locations (GLA) and gross lease occupied areas (GLOA), based upon the lease date.
3. Gross Lease Area Calculation Method
Specify an estimation technique from UDC table 15/OM that identifies the occupied location for an unit. Values are:
1: Select location worths since the first day of the month.
2: Select area values since the last day of the month.
3: Select location worths since the 15th day of the month.
4: Select a typical location for the month. (Average = Total occupied location/ Days in the month.)
4. Refresh Action
Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:
Blank: Delete and refresh (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the value in the Deletion Method processing option. The system will then re-calculate tenancy.
1: Delete only. The procedure will end after the system deletes records from F15141.
Note. If you go into 1 in the Deletion Method processing alternative, you should still go into an estimation technique and location definition to identify the records the systems chooses for removal.
5. Deletion Method
Specify how records are chosen for deletion from the Gross Lease Occupied Area table (F15141). Values are:
1: Delete records based upon information choice, date variety, calculation method, and area definition worths in the processing alternatives.
2: Delete all records in the F15141 table.
6. Area Definition
Specify the area definition to utilize to calculate the occupied area for a system.
The base area type is utilized to compute unadjusted location worths for GLOA and GLA. If you go into adjustment location types for GLOA and GLA, the system will apply those area totals up to the unadjusted area values for GLOA and GLA.
7. Include Committed as Occupied
Specify whether a system is occupied or uninhabited for the time period from the commitment date to the lease begin date. Values are:
Blank: The unit is uninhabited.
1: The system is occupied.
Lease Status
Specify which rents to choose for processing based on the lease status; use this processing option in conjunction with the Lease Status 1 through Lease Status 10 processing choices. Values are:
Blank: Process all leases for all lease statuses.
1: Select.
2: Omit. The system processes leases for all other lease statuses.
2. Lease Status 1 through 11. Lease Status 10
Specify user-defined codes from UDC table 15/LS that determine a lease status for the system to use when choosing leades for processing; use this processing choice in combination with the Select/Omit Flag processing option.
12. Include Blank Lease Statuses in Select/Omit List
Specify whether to consist of leases with a blank lease status in the select/omit list. Values are:
1. Select/Omit Flag
Specify which rents to pick for processing based on the lease type; use this processing alternative in conjunction with the Lease Type 1 through Lease Type 10 processing choices. Values are:
Blank: Select all lease types.
S: Select.
O: Omit.
2. Lease Type 1 through 11. Lease Type 10
Specify the lease types to select or leave out based on the worth specified in the Select/Omit Flag processing choice.
12. Include Blank Lease Types in Select/Omit list
Specify whether to include leases with a blank lease enter the select/omit list. Values are:
Blank: Do not consist of.
1: Include.
1. Print Edit Report
Specify whether to and what kind of report the system prints. Values are:
Blank: Do not print a report.
1: Print all records that are upgraded to the F15141 table.
2: Print records with cautioning messages just.
Revising Gross Lease Occupancy Information
This section offers a summary of gross lease occupancy information and talks about how to modify gross lease tenancy details.
Understanding Gross Lease Occupancy Information
After you generate occupancy data by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to examine the occupancy information. The outcomes of the R15141 program show the changes to GLOA and GLA based on the area meaning.
On the Work with GLOA kind, you can choose records to examine by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and after that sum up the displayed records by residential or commercial property, building, or system. By allowing one or more choices, you can show GLOA (gross lease occupied area), GLA (gross leasable area), and tenancy portions. You can also choose the overalls that appear. The system displays 12 months of tenancy info for the specified start date.
If you summarize records by system, you can modify the GLA or GLOA quantities as needed, and after that lock the worths to prevent them from being upgraded in the future. The system offers two lock fields so that you can lock GLA, GLOA, or both. When you modify any information, consisting of lock flags, the system updates the Gross Lease Occupied Areas table (F15141).
Forms Used to Revise Gross Lease Occupancy Information
Form Name
FormID
Navigation
Usage
Deal with GLOA
W151410A
Tenant & Lease Information (G1511), Gross Lease Occupancy Information
Review gross tenancy info and select records to modify.
Note. You can select records to revise only when you summarize records by unit.
